Vendor Guidelines

Vendor applications are currently not open. Official application dates, submission requirements, deadlines, fees, booth options, and approval procedures will be announced as festival planning continues.

Interested vendors may contact the festival to be notified when applications become available.

Ka Nui Kai Music & Arts Festival may review vendors across multiple categories, including:

• Food vendors
• Beverage vendors
• Local artisans
• Merchandise vendors
• Cultural vendors
• Community organizations
• Brand activations
• Festival experience vendors

Submitting a vendor application does not guarantee approval. Vendor selection may be based on festival needs, product quality, cultural fit, operational readiness, menu or product variety, safety compliance, space availability, permitting, insurance, and overall event balance.

Ka Nui Kai Music & Arts Festival reserves the right to approve, deny, limit, or revoke vendor participation at any time.

Vendors may be required to provide valid permits, business licenses, health department approvals, tax documentation, food handling certifications, fire approvals, or other required documents depending on vendor type and festival requirements.

Vendors are responsible for complying with all applicable federal, state, county, venue, health, fire, safety, and festival requirements.

Approved vendors may be required to provide proof of insurance, including general liability coverage and any additional coverage required by the festival, venue, county, state, or event partners.

Additional insured language, coverage limits, certificate deadlines, and required documentation will be provided to approved vendors when available.

Vendor booth requirements may include approved tenting, signage, tables, lighting, flooring, fire safety equipment, weights, electrical requirements, sanitation supplies, waste containers, and display standards.

Vendors may not exceed their assigned footprint without written approval from festival management.

Approved vendors will receive official load-in, setup, inspection, operating, and load-out instructions before the festival. Vendors must follow all assigned arrival times, routes, credential rules, parking rules, and staff instructions.

Late arrivals, unauthorized vehicles, unsafe setup, incomplete documentation, or failure to pass inspection may result in delayed opening or removal from the event.

Vendors are expected to operate professionally, safely, and respectfully during all festival hours. Vendors must maintain a clean booth area, manage lines responsibly, follow pricing and product rules, and comply with festival staff, security, venue, health, and safety instructions.

• No unauthorized product sales
• No unauthorized branding or sponsor conflicts
• No roaming sales without written approval
• No amplified sound without permission
• No unsafe displays or blocked pathways

Food and beverage vendors may be required to meet health department, fire, sanitation, food safety, waste management, grease disposal, water, ice, refrigeration, and equipment requirements.

Final food vendor requirements will be provided to approved vendors once venue, operational, and permitting details are finalized.

Merchandise, artisan, craft, and retail vendors may be asked to submit product descriptions, photos, pricing, brand information, and proof of authorization for any licensed or protected materials.

Unauthorized use of Ka Nui Kai Music & Arts Festival names, logos, artwork, artist names, sponsor names, or protected intellectual property is prohibited.

Vendors must comply with all festival safety requirements, including fire lanes, emergency access, electrical safety, tent weights, weather procedures, sanitation, food safety, staff credentials, and public safety instructions.

Festival management, venue representatives, public safety officials, fire officials, health officials, and security may inspect vendor areas at any time.

Vendors and vendor staff must act professionally and respectfully toward guests, artists, staff, security, sponsors, cultural practitioners, other vendors, and community members.

Harassment, discrimination, unsafe conduct, intoxication, unauthorized access, aggressive behavior, or violation of festival policies may result in removal without refund.

These Vendor Guidelines may be updated as festival operations, venue requirements, public safety plans, vendor programs, application procedures, and permitting details are finalized.

Ka Nui Kai Music & Arts Festival
Email: Aloha@KaNuiKaiFestival.com